Finance & Administrative Officer  

  • Finance & Administrative Officer  

 

Position Vacant: Finance & Administrative Officer  

Location: Delhi 

Reporting to: Finance Manager 

Last Date to Apply:  March 12, 2023

Background:  

Founded in April 1994, The Humsafar Trust (HST) is India’s first community-based organization (CBO) of self-identified homosexual men, MSM, Hijras, and LBT persons. The HIV interventions of HST are supported by National AIDS Control Organization (NACO) and Mumbai District AIDS Control Society (MDACS) to provide health services to Men who have sex with men (MSM) and Transgender communities every year through Public Health Care delivery systems and its In-house clinics. HST organises advocacy workshops for health care provides, law enforcement agencies, judiciary, legislators, politicians and political parties, Government bodies, media, student community to sensitise them on Gay, MSM, and TG issues. HST also provides legal support, crisis management, mental health, and nutrition counseling to its communities. 

The Humsafar Trust (HST) designated by INFOSEM network as SubRecipient (SR) to increase access to and the uptake of social protection and HIV prevention services for MSM, and TG individuals. The project will focus on strengthening the current social protection component of HIV prevention programs and increasing access to legal official documentation procedures and, utilization of social protection services among unreached MSM, and TG populations. 

For more information about The Humsafar Trust, please visit: https://www.humsafar.org/ 

The Finance Officer will fulfill a key role in supporting the Finance Manager in all financial aspects of this project. The ideal candidate will be a fast thinker, resourceful problem solver, and highly productive worker who delivers high quality work consistently. 

Job Description/Responsibilities: 

  • Processing and verifying vendor bills, Invoices/claims as per the set guidelines for this project. 
  • Ensure to book expenditures as per approved budget/activity code. Identify and resolve invoicing issues, accounting discrepancies, and other financial issues. 
  • Support program staff for making hotel reservations and train/air bookings. 
  • Support HR and Administrative Manager for timely submission of attendance records, leave records, and timesheets for processing of salaries/consultancy. 
  • Verify claims from the volunteers by substantiating supporting documents. 
  • Processing and verification of staff travel bills and make arrangements for payment. 
  • Timely payment processing and ensuring accuracy and necessary documentation.
  • Prepare monthly bank reconciliation within the deadline.  
  • Preparation of Income tax calculation and salary for staff. 
  • Timely and accurate preparation and submission of all periodic financial reports MIS and forecast as per donor and organizational requirements.
  • Deduction of TDS, PF, and Professional Tax from the salary of staff every month and share 
    the detailed statement with Finance Manager on due date for submission.  
  • Ensure all statutory, donor, and organizational compliances are adhered to. 
  • Ensuring all Procurements with the approval of Project Lead and Co-ordinate with HR and Administrative Manager. 
  • Make necessary payment/journal entries in the TALLY and maintain vouchers along with support documents. 
  • Prepare and submit QFRs. Assisting in internal audits/reviews/project audits and review of fund utilization status.
  • Any other task assigned on day to day basis. 

Qualification, Experience, and Skills:

  • Graduate with at least 4-5 years of work experience. An additional qualification in management/ finance/   accounting will be an added advantage. 
  • Experience of working with Global Fund Grant will be an added advantage.  
  • Strong computer skills with familiarity with Microsoft Office and accounting software like Tally. 
  • Experience in budgeting/auditing large/medium complex projects in the development sector.
  • Experience in utilizing finance data to track and give inputs into reprogramming and implementation.
  • Exemplary verbal and interpersonal communication skills.
  • Excellent writing and communication skills. 
  • Ability to work effectively as a member of a team, know when to act independently, and when to consult for advice on decision-making. 
  • Ability to effectively manage relationships and coordinate with a pan-India team based at different locations. 

Willingness to travel in remote locations. 

COMPENSATION OFFERED: 

We are an equal pay employer. Compensation offered is at par with market rate. 

The following factors will be considered while finalizing salary: 

  1. Experience of the candidate  
  2. Educational qualifications and people management skills 

APPLICATION PROCESS: 

Eligible candidates interested in the position are requested to submit a comprehensive Curriculum Vitae with a supporting covering letter, including the names of two references (preferably one should be a current or previous employer), as well as salary expectations and current salary (CTC).

Please send the applications to jobs@humsafar.org, mentioning the specific position in the email subject line. Please note that we will not be able to notify all applicants. Only short-listed candidates will be notified about the interview date. 

Deadline: March 12, 2023