Finance & Administrative Officer


Finance & Administrative Officer
The Humsafar Trust, Mumbai & New Delhi (2 Positions)

The Humsafar Trust (HST) is India’s first community-based organization (CBO) of self-Identified homosexual men, MSM, Hijras and LBT persons that started in April 1994. We at The Humsafar Trust, are looking for eligible candidates for the position of Finance & Administrative Officer

The Humsafar Trust has been awarded CULVER MAX ENTERTAINMENT PRIVATE LIMITED (erstwhile known as SONY PICTURES NETWORKS INDIA PRIVATE LIMITED). This Project aims to provide holistic HIV related (prevention and treatment) services to, LGB (Lesbian, Gay & Bisexual (LGB) communities and transgender/hijra women in three states (Maharashtra, Delhi and Assam) across 4 Integrated HIV clinics (Mumbai, Nagpur, Delhi, Guwahati). 

The Finance & Administration Officer will fulfil a key role in supporting the Finance Manager in all financial and administrative aspects of this project. The ideal candidate will be a fast thinker, resourceful problem solver and highly productive worker who delivers high quality work consistently.

Job Description/Responsibilities:

  • Processing and verifying vendor bills, Invoices/claims as per the set guidelines for this project.
  • Ensure to book expenditure as per approved budget/activity code. Identify and resolve invoicing issues, accounting discrepancies and other financial issues.
  • Processing and verification of staff travel bills and make arrangements for payment.
  • Timely payment processing and ensuring accuracy and necessary documentation
  • Preparation of Income tax calculation and salary for staff.
  • Timely and accurate preparation and submission of all periodic financial reports MIS and forecast as per donor and organizational requirement
  • Deduction of TDS, PF, and Professional Tax from the salary of staff every month and send statement to Finance Manager. Ensure all statutory, donor and organizational compliances are adhered to.
  • Ensuring all Procurements with the approval of Project Lead and              Co-ordinate with HR and Administrative Manager.
  • Keep a track of leave balance of the project staff and provide necessary documents related to each Staff to HR team.
  • Make necessary payment/journal entries in the TALLY and maintain vouchers along with support documents.
  • Prepare and submit RMFR / SOEs. Assist the Project Coordinator with internal audits of accounts and review of fund utilization status
  • Collection of joining reports, other necessary HR documents, from the concerned staff and updation of personnel files.
  • Any other task assigned 


Qualification, Experience and Skills:

• Graduate with at least 4-5 years of work experience. An additional qualification in    management/ finance/   accounting will be an asset.
• Experience and knowledge of major donor financial systems
• Strong computer skills with familiarity with Microsoft Office and accounting software like Tally.
• Experience in budgeting and auditing large complex projects in the development sector.
• Knowledge and experience of handling FCRA accounts must.
• Experience in utilizing finance data to track and give inputs into programme planning and implementation
• Experience in overseeing office administration and human resources
• Exemplary verbal and interpersonal communications skills
• Excellent writing and communication skills.
• Ability to work effectively as a member of a team, know when to act independently and when to consult for advice on decision-making.
• Ability to effectively manage relationships and coordinate with a pan-India team based at different locations.
• Knowledge and fluency of at least one other Indian language (Hindi/Marathi preferable)
• Willingness to travel across India.

Compensation package will be commensurate with qualification and experience. Interested candidates meeting the above criteria are requested to submit their application along with a covering note to before 24th July 2022. Please indicate the title of the post applied for on the subject line of your e-mail. Mention your current pay details in the covering note.

Please note that we will not be able to notify all applicants. Only short-listed candidates will be notified about the interview date.