Office Assistant, Mumbai

Location: Mumbai

Last date to apply: February 26, 2023

Reports to: Manager- HR and Administration

About the Organization:

The Humsafar Trust Founded in April 1994, The Humsafar Trust (HST) is India’s first community-based organization (CBO) of self-identified homosexual men, MSM, Hijras and LBT persons. The HIV interventions of HST are supported by National AIDS Control Organization (NACO) and Mumbai District AIDS Control Society (MDACS) to provide health services to Men who have sex with men (MSM) and Transgender communities every year through Public Health Care delivery systems and its In-house clinics. HST organises advocacy workshops for health care provides, law enforcement agencies, judiciary, legislators, politicians and political parties, Government bodies, media, student community to sensitise them on Gay, MSM and TG issues. HST also provides legal support, crisis management, mental health, and nutrition counseling to its communities.

The Humsafar Trust has been awarded the Sub recipient of the Global fund Project, “Reaching the Missing Million – A virtual approach”. This project aims to fast-track national HIV response to reach first 95 targets, by reaching key populations (high risk groups, at risk adolescents and youth, men, and women with high-risk behaviors) through virtual platforms. It also focuses on community systems strengthening, focusing on the health and human rights of key populations. For more information about The Humsafar Trust, please visit:

Job Responsibilities:

  • Maintain various registers for inward/outward posts, inventory, etc.
  • Keeping office premises clean and tidy and welcoming guests and arrange for tea/coffee for staff and visitors.
  • Assist to Manager- HR and Admin in daily activities.
  • Assist in travel arrangements and hotel reservations.
  • Maintain travel, stationary and other relevant records.
  • Maintain and update staff attendance and leave records through HRMS along with individual staff records.
  • Purchase of office related supplies like- stationery, housekeeping, and pantry purchases, etc., and liaising with local vendors.
  • Verify travel bills, monthly bills, and other expenses (like electricity bill, water bills, telephone, and internet, etc.) and submit to finance officer for payments.
  • Support to Finance Officer and other staff members in filing and arranging records.
  • Any other work assigned by the supervisor.

Skills Required:

  • Display a clear commitment to the community work
  • Knowledge of more than one language is preferred
  • Communication skills with the community and staff should be strong
  • Experience of working with the community and relevant field
  • Proficiency in operating computers and MS Office package


  • Higher Secondary/Junior College


  • Minimum one year of experience working in the similar role


Compensation: Remuneration fee will be commensurate with qualifications and experience.

Application procedure:

Eligible candidates interested in the above-mentioned position are requested to submit a comprehensive Curriculum Vitae with a supporting covering letter, including the names of two references (preferably one should be a current or previous employer), as well as salary expectations and current salary (CTC).

Please send the applications to, mentioning the specific position in the email subject line by February 26, 2023.