Sr Finance & Administrative Officer/Finance Officer

Job Title: Sr Finance & Administrative Officer/Finance Officer 

Location: Delhi 

Duration of the contract: up to December 2023 (may extend till Mar’24) 

Reports to: Finance Manager 

Last date to apply: September 25, 2023. 

About the Organization: 

The Humsafar Trust Founded in April 1994, The Humsafar Trust (HST) is India’s first community-based organization (CBO) of self-identified homosexual men, MSM, Hijras and LBT persons. The HIV interventions of HST are supported by National AIDS Control Organization (NACO) and Mumbai District AIDS Control Society (MDACS) to provide health services to Men who have sex with men (MSM) and Transgender communities every year through Public Health Care delivery systems and its In-house clinics. HST organises advocacy workshops for health care provides, law enforcement agencies, judiciary, legislators, politicians and political parties, Government bodies, media, student community to sensitise them on Gay, MSM and TG issues. HST also provides legal support, crisis management, mental health, and nutrition counselling to its communities. 

The Humsafar Trust has been awarded the Sub recipient of the Global fund Project. This project aims to consider challenges faced by key population. This grant request seeks investments to build a strong, sustainable, and resilient mechanism to address the needs of the key population through a community response. The outcomes will build resilient community groups to mitigate the impact of unforeseen circumstances like the COVID pandemic. The project takes a stride closer to enhancing the enabling environment by reducing gender, legal and human rights-related barriers that impede community response to HIV services. The project will also facilitate contributing to one of the unmet objectives of the National Strategic Plan of elimination of stigma and discrimination. For more information about The Humsafar Trust, please visit: 


The person will be accountable for managing regular financial accounting, booking, budgeting, documentation and tracking of GFATM supported project related expenses. The person will also support to HST Mumbai Office for drafting financial projections and tracking of actual expenses. S/he will engage and work with Project Director, Finance Manager 

The person will support Finance Manager in ensuring complete compliance to GFATM financial norms & system and Indian laws in financial management and reporting. The person may be provided additional responsibilities as advised by Manager Finance and Project Director. The specific responsibilities are listed below: 

Job Responsibilities 

  • Ensure timely and quality Financial Bookings and Payments 
  • Review all Travel Expense Report (TER), Petty cash review / settlements & other expenses as per HSTs policy and processes and donor expectations. 
  • Make Data Entries in Tally ERP and prepare monthly financial statement on timely manner. 
  • Checking & booking of all payments and coordinate process for release of timely payments. 
  • Ensure all the financial transactions are properly authorized, recorded, have adequate support documentation, filed, maintained, and easily extracted for the purpose of financial statements and audit. 
  • Check and ensure all procurement process and expenditure of the project in accordance with organisations and donor procedure. 
  • To have more focus on voucher’s accuracy details with budget codes and use uniform/standard narration for defined expenditure (like travel, mobile and any others) 
  • Ensure that all statutory compliances are met in time and given dates specified different departments of Govt. of India. 
  • Ensure that taxes are deducted and deposited into Govt. account as per the norms and condition set by Government.  
  • Ensure accounting and financial controls are in order including account payable, account receivables, payroll, cash management, financial documents. 
  • Aging of Payable/Receivable on monthly basis and report to Line Manager 
  • Ensure timely filling of documents and to be kept at safe place for audits from various donors/agencies. 
  • PAID and Project stamping/ensuring all voucher before scanning/filling on weekly basis. 
  • Real time updating bills tracker, recurring payments, employee communication etc. 
  • Support in preparation of monthly financial report and budget tracking. 
  • Support Manager to track the budget utilization as per the line heads and approved budget limit. 
  • Support in preparation of budget and budget revision/amendment. 
  • Review quarterly budget projection and analysis- gaps. 
  • Support Finance Manager/Associate Director in selection of new partner agency. 
  • Organize donor visits (based on the requirement) and ensure necessary coordination. 
  • Conduct Financial reviews of SSRs as per HST’s norms which will include reviewing books of accounts, supporting documents & validation of Statutory compliances.  
  • Others 
  • Any other task as required by the management. 
  • Support in Conduct of Financial review and Audit 
  • Support in conducting financial review of partner financial expense and budget from External & Internal Auditors 
  • Support in conduct and execution of GFATM financial audit review 
  • Any other task as required by the management. 

Qualification : 

Graduate/ Post-graduate (commerce) 

Minimum 5 years of experience in handling accounting, budgeting, bank transactions and audits 

Understanding on Indian laws like taxation, PF, FCRA, etc 

Proficient in MS office and excel and other accounting. 


Immediate joiners. 

Knowledge of GFATM/USAID financial and reporting system 

Experience of handing finance and budget on GFATM supported project at least for two years. 

Communication skills: 

Able to articulate and communicate well to all stakeholders (both verbally and in writing) in a manner that meets the different needs of different audiences. 

Language skills: 
Fluency in speaking, writing, reading English and Hindi. 


We are an equal pay employer. Compensation offered is at par with market rate. 

The following factors will be considered while finalizing salary: 

  1. Experience of the candidate  
  2. Educational qualifications and people management skills 

Application procedure 

Eligible candidates interested in the above-mentioned position are requested to submit a comprehensive Curriculum Vitae with a supporting covering letter with the salary expectations and current salary (CTC).  

Please send the applications to , mentioning the specific position in the email subject line by September 25,2023.