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RFP for producing Short Film (fiction) on Workplace Inclusion

 

RFP- HST-UNNATI2-AI001 

Request for Proposals (RFP) for producing Short Film (fiction) on Workplace Inclusion 

 

General Area of work: Creation of one Short Film (fiction)

Project Period: 45 (October 16th 2024 - November 30th 2024)

Deliverable Due: October 2024

 

BACKGROUND AND OBJECTIVE: 

The Humsafar Trust, India's first Community-Based Organisation for LGBTQ+ people, was founded in 1994 and has been working on LGBTQ+ health and rights for more than 30 years. The Trust started by welcoming lesbians and gays to its programs on Fridays at its drop-in centre. Numerous workshops on HIV/AIDS and LGBTQ+ rights were held at the drop-in centre, and it soon became evident that the trust would need to work hard to protect the community's health and human rights.  

The HIV interventions of The Humsafar Trust are supported by National AIDS Control Organization (NACO) and Mumbai District AIDS Control Society (MDACS), to provide health services to Men who have sex with Men and Transgender communities every year through Public Health Care delivery systems and its In-house clinics. 

To enhance our advocacy efforts, we plan to develop a Short Film (fiction), on the theme of Inclusion in the Workplace. This short film will feature LGBTQ+ community members and or Allies in the workplace setting. The storyline will aim to foster safer organizational environments. Our goal is to disseminate information effectively while presenting it in an engaging and contemporary manner to capture the audience's attention. 

 

THE OBJECTIVE OF THE ACTIVITY: 

In India, awareness and understanding of the LGBTQ+ community are gradually reaching the broader population. However, this sure but slow progress often results in inhospitable environments for LGBTQ+ individuals, including in their workplaces. Many community members prefer to remain closeted to avoid hostility. While resources addressing workplace inclusion exist, they often lack a specific focus on the unique challenges faced by LGBTQ+ individuals. As a result, challenges for accessing livelihood opportunities and to sustain in the workplace persist for LGBTQ+ individuals.  

A supportive workplace environment is crucial for both individual and organizational growth. When employees feel a sense of belonging, their productivity increases, and they are more likely to contribute to achieving organizational goals. Workplace friendships play a vital role in keeping employees motivated, creating a safe environment, and fostering social and mental development. Unfortunately, LGBTQ+ individuals frequently struggle to connect with peers due to social exclusion, bullying, and a lack of support. These challenges can hinder their career progression and, in many cases, lead to dropping out, causing them to fall behind. 

To address these issues, fostering inclusivity in the workplace is essential. The Humsafar Trust has been actively working towards this goal through offline sessions in various formal workplaces across India. This project aims to create a compelling film to promote understanding, acceptance, and support within workplace environments. By sharing authentic stories, the initiative seeks to build a more inclusive atmosphere for all individuals. 

 

PROPOSED WORK: 

Producing a short fiction film on the theme of Inclusion at the Workplace, that will be used for workplace sensitization and to help advocate for workplace inclusivity. 

 

OBJECTIVES: 

The primary goal of this project is to create a film that fosters a more inclusive environment at workplace.  By sharing authentic stories of LGBTQ+ Individuals and shedding light on their unseen experiences inclusivity will be fostered at the workplace, allowing LGBTQ+ individuals to enter workspaces in equitable proportions.

 

THE SCOPE OF WORK FOR THE CONSULTANT WOULD BE AS FOLLOWS: 

  1. Concept Development & Scriptwriting  

  • The consultant will develop a concept and script for the Short Film on the identified theme and will be responsible for its execution. This should be original and not directly derived from any popular content or copyrighted material.  

  1. Pre-Production Planning  

  • The consultant will outline a detailed plan for pre-production activities, including but not limited to casting, location scouting, script development, and logistical arrangements.  

  1. Production Execution  

  • The consultant will execute the filming phase according to the approved plan, ensuring sensitivity, respect, and authenticity in capturing the stories of LGBTQ+ individuals and their experiences.  

  1. Deliverables  

  • The consultant will be responsible for the implementation and production of the short film (fiction) on the agreed-upon theme. 

  • The consultant will provide a press kit inclusive of promotional materials such as the director’s bio, behind-the-scenes stills, publicity stills, and short promo.  

  • The consultant is expected to work on English subtitles for the film and share the final product in two versions: with subtitles and without subtitles with The Humsafar Trust.  

  • The consultant also has to submit an unmixed track version of the short film, with dialogues and M&E on separate tracks accompanied by an original or non-copyrighted score 

  • The consultant shall submit Hi-Res colour-corrected film and shall have clear stereo sound. This shall be accompanied by an original or non-copyrighted score. 

  1. Reporting & Approval  

  • The consultant is expected to provide regular updates and seek final approval on all creative choices as a part of the project, including scripting, casting, locations, crew etc....  

  • The consultant will be responsible for submitting the final product(s) within specified deadlines.  

  1. Acknowledgment & Ownership  

  • The consultant is expected to acknowledge the support of The Humsafar Trust and CSR Support by BDO Global in their work.  

  • All the produced materials will be under the ownership and purview of The Humsafar Trust, and the consultant shall not share/publish them with any third parties.  

  • The Intellectual property rights (IPR) and final creative call rests with The Humsafar Trust.  

 

BUDGET: 

The consultant will receive a fixed amount of Rs. 2,50,000 (Rupees Two Lakh and Fifty Thousand Only), inclusive of taxes. provided after the successful completion of the selection process. This budget should encompass all potential and significant costs associated with all stages of production.  

  • Please note that the amount would be inclusive of taxes and other government fees 

  • So, if you as an organization or production house collect GST, the amount shall be broken down into the budget with GST included. No additional charges will be paid, except for the above specified amount. 

Following the analysis, we would engage in a discussion with the shortlisted candidates. This discussion aims to ensure that an effective film is made within the proposed budget.  

The discussed amount will be paid in 3 instalments:  

  • 30% shall be given with submission of the final draft of the script. (Subject to approval of the final script). 

  • 30% at the submission of the first cut of the film, post approval. 

  • 40% upon successful completion of the finally approved film. 

After the project, the film shall be disseminated as per the discretion of The Humsafar Trust and the donor organization, the distribution of the film would be The Humsafar Trust’s Responsibility.  

However, we may seek the consultants support in submission to various festivals and competitions.  

 

SELECTION CRITERIA: 

  • Applicants are required to submit a Technical Proposal, which is to include a concept note, timeline of implementation and financial break up.    

  • Working experience in the field of media creation with / for LGBTQ+ community will be an advantage.   

  • Sound knowledge of LGBTQ+ and their challenges will be considered as an asset.  

  • Applicants must submit their own and the teams (only key crew members) Curriculum Vitae (CV) and present and permanent contact address. 

 

EVALUATION OF THE TECHNICAL PROPOSAL: 

  • A detailed proposal, complete with a concept note and timeline of implementation.  

  • A Financial budget break up.  

  • A Pitch Deck or lookbook that details out the project with visuals, the applicant shall also include their previous projects in the deck for reference.  

  • Last 1-2 years and ongoing assignment/project details with results that are relevant/semi relevant to the proposed assignment.  

  • Detailed CV/Profile of the consultant/individual along with References of clients with projects concluded in a similar capacity. The applicant must mention their Name, Postal Address, Email Address and Telephone Number.  

The proposal should be submitted over email as a pdf document named “Technical Proposal Your/ your entity name”. Please mention in the subject line RFP- HST-BDO-AI001 

Upon receipt of the applications, our designated representative will conduct a comprehensive analysis to ensure alignment with our expectations and project scope. After the submission, we would engage in a discussion with the shortlisted candidates.  

 

CLOSING DATE FOR SUBMISSION OF THE PROPOSAL: 

The application must be submitted along with all supportive documents on or before 29.09.2024 by 11:59 PM on procurement@humsafar.org 

For any doubts or queries feel free to reach out to Ravendra Kewlani at ravendra@humsafar.org 

Financial and Technical proposals are to be submitted as two different documents.  

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