Come home to Humsafar!

Location: Mumbai 

Reports to:  Chief Operating Officer 

Last Date to Apply: 31st October 2025 

About the organization: 

Founded in April 1994, The Humsafar Trust (HST) is India’s first community-based organization (CBO) of self-identified homosexual men, MSM, Hijras, and LBT persons. The HIV interventions of HST are supported by the National AIDS Control Organization (NACO) and the Mumbai District AIDS Control Society (MDACS) to provide health services to Men who have sex with men (MSM) and Transgender communities every year through Public Health Care delivery systems and its In-house clinics. HST also provides legal support, crisis management, mental health, and nutrition counselling to its communities. 

 For more information about The Humsafar Trust, please visit: https://www.humsafar.org 

 Job Responsibilities: 

 The Sr. Officer-Admin & HR will support in the complete employee lifecycle process of the project. 

 Key Responsibilities: 

• Office Administration:

  • Maintain office supplies and equipment.

  • Ensure smooth functioning of office utilities and infrastructure. 

  • Oversee cleanliness, maintenance, and security. 

• Records Management: 

  • Maintain physical and digital filing systems. 

  • Track and archive official correspondence, contracts, and reports. 

• Procurement & Inventory: 

  • Manage procurement of office supplies and services. 

  • Maintain inventory records and handle asset management. 

• HR  Functions: 

  • Undertake recruitment process starting from shortlisting CVs, conducting interviews, and follow up with reference checks till the offer is rolled out. 

  • Maintain employee records as per the policy. 

  • Responsible for the compilation of timesheets and leave management. 

  • Generate staff code and update HRMS on the joining and resigning of staff/consultants. 

  • Preparation of the consultancy contract by following the procurement process for the selection of a consultant. 

  • Handle Annual Appraisals.  

  • Vendor and Contract Management: 

  • Liaise with vendors, service providers, and contractors. 

  • Draft and maintain service agreements and track contract renewals. 

• Meeting and Event Coordination: 

  • Organize internal and external meetings, trainings, or workshops. 

  • Handle venue booking, materials, catering, and logistics. 

  • Coordinate travel bookings, accommodations, and logistics for staff or visitors. 

  • Support documentation for payments, invoices, and reimbursements 

Qualification, Experience, and Competencies: 

• Bachelor’s or master’s degree in human resources. 

• Minimum of 2-3 years of experience in administrative functions. 

• Excellent management, public speaking, writing, and verbal communication skills. 

• Ability to work effectively in teams as well as independently. 

• Strong ethics & reliability, and organizational & time management abilities. 

Compensation offered: 

We are an equal pay employer. Compensation offered is at par with the market rate. 

The following factors will be considered while finalizing salary: 

1. Experience of the candidate  

2. Educational qualifications and people management skills 

Application Process

• Eligible candidates interested in the position are requested to fill out the form below: https://tinyurl.com/SrHRandAdminOfficer
• Only shortlisted candidates will be contacted for an interview.

Last Date to Apply - 31st October 2025

For any queries, reach out to jobs@humsafar.org